How Leadflow works — missed call to booked job in 90 seconds

The automation — step by step

Every lead flows through the same five steps. Each one is automated, tracked, and visible in your inbox.

Missed call triggers the automation

A new homeowner calls your business line. Nobody picks up — voicemail only. Leadflow detects the missed call within 30 seconds and kicks off the workflow.

Trigger: Missed call on your business line

AI listens to the voicemail, pulls key info

Leadflow transcribes the voicemail and extracts the four things you actually need: customer name, address, issue description, and urgency signal. Logs the full lead to your inbox with context intact.

Captured: "Hi, this is Mike in Katy. My kitchen pipe burst. Water everywhere. Need someone NOW — 281-555-0147."

SMS fires in <90 seconds — with booking link

The homeowner gets a text message immediately. Personalized with your business name and a direct booking link to your calendar. No generic "we'll call you back" — they can lock the slot right now.

Leadflow → Mike's phone

Hi Mike — this is [Your Business Name]. We saw your voicemail about the burst pipe. We've got a slot available right now — book it in 30 seconds:

👉 https://calendly.com/yourbusiness

If this is an emergency, call us directly: (281) 555-0147. We'll be there. — [Your Business Name]

Customer books — instant confirmation + you get notified

Mike taps the link, sees the 10pm emergency slot, books it. He gets a calendar invite immediately. You get a Slack/email notification with all the lead details — address, issue, phone, booked time. Nothing to chase.

Slack notification: "New lead booked: Mike R., Katy (burst pipe), 10pm tonight — confirmed."

If no booking — follow-up at 48h and 96h

If Mike doesn't book, Leadflow sends a 48h follow-up text with a different angle (urgency escalation, water-damage framing). Then a 96h follow-up with a case study. All automated, all tracked in the inbox.

Leadflow → Mike's phone (48h later)

Hey Mike — just following up on the burst pipe. Water damage from a burst pipe typically gets worse overnight. We've got availability tomorrow morning — can we get someone out first thing?

https://calendly.com/yourbusiness

A real plumber scenario, in one paragraph

It's 9pm on a Tuesday. A homeowner in Katy calls your plumbing business about a burst kitchen pipe. You're already on another job. Voicemail picks up. Within 30 seconds, Leadflow has logged the missed call, transcribed her voicemail, and pulled out her name, address, the issue, and the urgency ("water everywhere, need someone NOW"). Under 90 seconds after the missed call, she's already received an SMS with a 10pm booking link and a fallback number for true emergencies. She books the slot. Your calendar invite lands in her inbox, and your phone buzzes with a Slack notification: New lead booked — Katy, burst pipe, 10pm tonight. You show up. Job done. Monday morning, you don't have to chase a single voicemail.

What you see in your Leadflow inbox

📱 Voicemail Mike R. — Katy Burst pipe (emergency) ✅ Booked · 10pm tonight

📱 Web form Sarah L. — Sugar Land Water heater replacement ⏳ SMS sent · awaiting reply

📱 Voicemail Tom K. — Cypress Clogged drain 📧 48h follow-up pending

From missed call to booked job — in 90 seconds, fully automated.